Inventory & Order Automation for a Wholesale Distributor
How automation between 3 systems eliminated 95% of manual entry and saved a distributor $120K a year.
-95%
Manual Data Entry
-88%
Order Errors
2.4x faster
Fulfillment Speed
$120K+
Annual Savings
The Problem
A wholesale distributor processed 400+ orders a day through manual entry between their web store, warehouse system, and accounting software. Typos caused mis-shipments, stock counts drifted from reality, and two full-time staff did nothing but re-key data.
Key challenges the client faced
- 400+ daily orders re-keyed by hand across 3 systems
- Stock counts drifting from reality, causing overselling
- Order errors triggering costly mis-shipments and returns
Our Approach
We built an integration layer connecting their store, warehouse, and accounting systems: orders flow automatically with validation rules, inventory syncs in real time across channels, and exceptions route to a review queue instead of a spreadsheet. The two re-keying roles moved to customer service.
How Obix Digital solved it
- 1Automated order flow between store, warehouse, and accounting
- 2Real-time inventory sync with low-stock alerts and oversell protection
- 3Exception queue with validation rules, humans only touch edge cases
Timeline
9 weeks
Services Used